How to Use Teams?

Last week, we had a look at what Microsoft Teams is and what it can do for your business. Now it’s time to focus on how to use Teams and navigate your way around it. 

We know that Teams is designed as a simpler way for your organization to communicate and collaborate, thus providing an easy-to-use application for any user, no matter how tech savvy they are.

Getting Started

Once you have access to Teams, you can either download the desktop application, use the browser version or download the mobile app. The app can be downloaded for iOS, Android and WP users.

Now that you have chosen your preferred application, it’s time to sign in. 
Simply fill in your Microsoft 365 username and password and continue.

  Creating a Team, Channel and Chat.

Let’s have a look at the Teams platform:

  1. Join or create a team – find the team you need to join by entering a provided code or create your own from scratch.
  2. Manage your team – edit your team details, add a new member, create a new channel or a get a link for others to join.
  3. Organize your team – view all your teams here and reorder them to your preference.
  4. Chat – view your conversations with single team members, your contact list and find specific conversations with the filter option.
  5. Channels – see the different channels allocated to a specific team and view the conversations taking place or the files being used.

Personalizing your Teams

Every organization is different and uses different applications in their business, organizing your Teams with the right tools to help productivity is important.

  1. Apps – browse the many available apps to choose from or add the ones that you are already familiar with.
  2. Tabs – add specific tabs to each team, to focus on a certain app, service or file for each team and channel.
  3. Command box – search for a specific file, person or app to save time by quickly accessing them.
  4. Profile Settings – customize your profile with a status or picture, set your availability when you’re busy or away, and change your app settings to your preferences.
If you would like to watch a full demo tutorial, have a look at to Microsoft’s video where Aya Tange presented during the Microsoft Ignite tour

Thank you for making it to yet another Microsoft Journey blog, we hope this has helped you understand the user interface a bit better.  Next week, we will be discussing Microsoft Teams usage for business and its application in the corporate sector. Be sure to check our social media pages for its release!